Achieving an optimal recording for your disciplinary enquiry

The tips listed below are provided in addition to the pointers contained on the Tips for Recording Disciplinary Procedures page.

  • Where possible choose a location where your recording will pick up the least amount of noise from factories, traffic, people, telephones, etc. If necessary, close doors, windows and switch off fans to minimise noise interference.
  • Set your recording device to record an uncompressed file format such as “.wav” (Windows) or “.aiff” (Mac).
  • If you are making use of a battery powered device, ensure that battery life will allow for optimal recording for the required length of time.
  • Ensure that your recording device is not set to “voice activation” mode.
  • Make use of a multi-directional microphone or a device that allows for the connection of multiple microphones.
  • Request each participant in a group session to identify him or herself by slowly and clearly stating their name and their role in the proceedings. This will assist the transcriber in accurately attributing the input to the appropriate speaker.
  • Remind participants to return to the same seating arrangement after breaks.

 

 

Visit Etranscript’s website for more information on our disciplinary hearing transcription services.

Achieving an Optimal Interview Recording Quality

The tips listed below are provided in addition to the pointers contained on the Tips for Recording Interviews page.

Interview Transcription Services
  • Where possible choose a location where your recording will pick up the least amount of noise from factories, traffic, people, telephones, etc. If necessary, close doors, windows and switch off fans to minimise noise interference.
  • Set your recording device to record an uncompressed file format such as “.wav” (Windows) or “.aiff” (Mac) or a lossless compressed format such as “.wma” or even “.mp3”.
  • If you are making use of a battery powered device, ensure that battery life will allow for optimal recording for the required length of time.
  • Ensure that your recording device is not set to “voice activation” mode.
  • If possible, make use of a lapel microphone to optimise capture of your respondent’s input. This is especially important if the interview is being conducted in a noisy environment.

 

Visit Etranscript’s website for more information on our interview transcription services.

Achieving the best possible audio quality for your dictation recording

The tips listed below are provided in addition to the pointers contained on the Tips for Recording Dictation page.

  • Where possible choose a location where your recording will pick up the least amount of noise from factories, traffic, people, telephones, etc. If necessary, close doors, windows and switch off fans to minimise noise interference.
  • Ensure that your recording device is not set to “voice activation” mode.
  • Wait a moment after pressing the record button before commencing dictation.
  • Repeat portions of dictation that may have been compromised by sudden noises such as the ringing of a telephone or doorbell.

 

Visit Etranscript’s website for more information on our dictation transcription services.

How the process works – getting your audio or video transcribed

Having your digital audio or video files transcribed is not a cumbersome or complicated process at all. In essence: you record and send the audio; I transcribe the audio and send the transcript. It really is that simple.

 

Etranscript provides the following transcription services:

 

The Process

  • Once you have recorded your audio or video file, let Etranscript know of your intention to utilise its services. Please include your full name, address and telephone number in your email so that a non-disclosure agreement can be drawn up and sent to you.
  • Once you have received your signed non-disclosure agreement from Etranscript, you may go ahead and send your recordings. Audio files less than 20Mb in size can be emailed directly to us; larger files can be transferred via our encrypted file transfer facility. A dedicated email address will be provided should you wish to email your audio files to Etranscript.
  • An acknowledgement of receipt of your audio file will be emailed to you as soon as Etranscript has received your files.
  • Your audio or video file will then be transcribed into an MS Word document and sent to you via email.
  • An invoice will then be issued which is due and payable on presentation.

Transcriptionist, Transcriber or Typist

What I do for a living seems at times to be an overly complicated issue to explain. Not only because many people have never heard of this line of work but because the terminology around the transcription profession is unfamiliar and sometimes a little confusing.

 

 

When conversations steer towards “what line of work are you in,” I attempt to choose the most appropriate explanation based on what I assume would be most easily understood by the person I am speaking to.

 

The correct term is “transcriptionist”. The term “transcriptionist” also refers to the highly skilled work performed by people involved in linguistics and more specifically the annotation and segmentation of speech.

Transcriber

The term “transcriber” is another term used to denote the title of one that performs transcription of audio recordings to text. This term is also used to mean the tool, software or equipment utilised in the process of transcription. It is a widely used term as an alternative to “transcriptionist” but is certainly not my first choice. Maybe it is just a quirk of mine that I prefer not to be classified in the same category as a tool. In my not-so-humble opinion, my work involves transcribing but that does not make me a transcriber; I am a transcriptionist.

Typist

At its most basic, this is what a transcriptionist does but certainly falls short of capturing the level of knowledge and skill required of a transcriptionist or, for that matter, the functions performed by a transcriptionist. I went into some depth in a previous post about the characteristics of a transcriptionist and in another post I described the wealth of knowledge required by a transcriptionist – especially a transcriptionist like myself, who takes her work very seriously and wishes to deliver a superior service to my clients who would then recommend my service to colleagues.

 

I hope this post goes some way in clearing up the confusion around some of the terminology used in this industry.