Transcript Types

The type of transcript required will depend on the function of the transcript. A standard interview transcript is transcribed in intelligent-verbatim format. Additional requirements might comprise time-stamps and specialised notation. These variations to the standard interview transcript will be determined by the research methodology and/or the researcher’s preferences and do not add to the cost of the transcription. A strict verbatim transcript will, however, cost more to transcribe.  

Intelligent-Verbatim Transcript

The transcriber uses his/her discretion to improve the readability and coherence of a transcript. The transcript excludes instances of um, ah, uh, etc – but will reflect pauses in speech with an indication of the length of each pause. Repetitive and superfluous phrases such as “you know” and “I mean” are excluded and false sentence starts are omitted unless these bring context to the sentence that follows.

 

Intelligent verbatim is used in the compilation of transcripts of some qualitative research interviews and disciplinary processes.

Desk with multiple keyboards for transcription
Choosing a transcript style
Verbatim Transcript

All parts of natural speech are included in the transcript, for example, um, ah and uh. Pauses, which are measured in seconds, are also denoted in the transcript by means of dots. False sentence starts are transcribed verbatim; as well as all superfluous/repetitive phrases, for example, “you know” or “you see”. If required, discernible changes in voice intonation are denoted along with incidences of chuckling, crying or shouting.
Verbatim transcripts are most often used in the transcription of therapy sessions, some qualitative research interviews and especially where discourse analysis is required. Compiling a verbatim transcript is very time-consuming and is therefore charged at an increased rate.

Disciplinary Procedure Transcript

Transcripts compiled from recordings of disciplinary hearings – from either company or CCMA level recordings – are documents specifically formatted to function as evidentiary material through the relevant stages of the disciplinary process. These transcripts contain additional information to facilitate referencing and to adhere to legal document best practice.

Verification of transcripts by the transcriptionist for Labour Court processes can also be arranged.

Transcripts for disciplinary hearings
Time-Stamped Transcripts
Time-Stamped Transcript

A time stamp taken from a point in the audio file is inserted into the transcript at standard intervals or as per the editor’s requirements. Most often time-stamped transcripts are required in the production of interview transcripts for film and radio production along with content indexing. Some researchers also require time-stamping to assist in analysis and coding of the transcript.

Voice-Name Attributed Transcript

Simply put, this means that the transcript will reflect each instance of voice input of the different speakers contained within a recording and each of these instances will be attributed to their name or assigned code.

 

An example of this format will look like this:

 

AB:    This sentence is spoken by the first participant who is referred to as “AB”.

CD:    This sentence is spoken by the second participant who is referred to as “CD”.

or

MIKE:    This sentence is spoken by the first participant whose name is “Mike”.

LINDA:    This is a sentence spoken by the second participant whose name is “Linda”.

 

Apart from transcripts that are compiled in a non-voice-name attributed style, all transcripts use this format, be it for one-on-one interviews or disciplinary processes.

Focus group recording for transcription
Focus Group Transcription Type
Non-Voice-Name Attributed Transcript

Where a transcript is not required to reflect each instance of voice input attributed to a particular name or code, we call that non-voice-name attribution. Researchers do usually require the facilitator’s input to be easily distinguishable from that of the research participants.

 

An example of this format will look like this:

 

This sentence is spoken by a participant.

 

This sentence is spoken by the facilitator.

 

or

 

This sentence is spoken by a participant.

 

This sentence is spoken by another participant.

 

This sentence is spoken by the facilitator.

 

Non-voice-name attributed transcript format is only used in the transcription of some focus group recordings.

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