Lecture and Speech Transcription

The Process

Etranscript has many years of experience transcribing speeches and keynote addresses made at conferences, award ceremonies, gala dinners and conventions. Memorial lectures, traditional lectures and lectures delivered at seminars have all been a regular item in my work queue. The process of having your recorded lecture or speech transcribed is outlined below.

Recording a Speech or Lecture

Fortunately, speeches are usually recorded using professional equipment and sound engineers. Audio quality issues are therefore rare.  The same often applies to lectures but this is not always the case. Additionally, you may need to record a presentation in audio or video format or even tasked with recording a training session for which professional sound equipment is just not available. Under these circumstances merely endeavour to make use of the best recording device or equipment you can afford or that is available to use. Position the microphone as close to the speaker as possible and ensure that the device is set to record in an uncompressed file format such as “.wav” or “.aiff”.


More about file formats is available on the File Formats page, including a list of all audio and video file formats that are compatible with my transcription player software.

Sending your recordings to Etranscript for Transcription

Use one of the options listed below to send your audio or video files to Etranscript:


A “Dropbox File Request” can be sent to you. This is a user-friendly process that is both secure and convenient. You will receive an email containing a link that navigates your internet browser to the file upload page. This method of sending files is the one most used by Etranscript’s clients as it is an encrypted process securing the upload of your audio or video files. It so safe that this facility provided by Dropbox is HIPAA compliant, as well as adhering to the US-EU Safe Harbor Framework and the US-Swiss Safe Harbor Framework.


Alternatively, you could make use of an your own cloud service such as Google Drive or Microsoft’s OneDrive, your FTP facility or your elected HTTPS file transfer facility.

Transcription of your Audio or Video Files

Your recordings will be transcribed to a Microsoft Word document using the intelligent-verbatim transcript style. You can expect your audio or video file to be transcribed in four to six hours but the turnaround time is also dependent on work queue availability to commence the transcription.

Completed Transcript is sent to you

The transcript will be checked once again before being sent to you either via email or via an encrypted file transfer service. The choice of despatch method will depend on the level of data sensitivity of the content of your transcript.

Audience seated at a lecture being recorded for transcription
Audience seated in front of leturer